A reprimand letter is a letter written to severely rebuke someone, especially the employees, for the wrongful action he/she have done. This letter is written by the authorities i.e. employer or administration for the violation of the rules and regulations or poor performance. This poor behavior in performance can be about the work or something else like attitude.
Reprimand letter is also written to the soldiers or ministers by the state department of defense for the misconduct. If any soldier or minister is captured violating the very cause they have been assigned for, a letter of reprimand will be sent to them admonishing for the very blunder they have made and warning them not to do again. When an employee is caught with an irresponsible behavior that does not go in accordance with the required quality, he shall be scolded and punished. A verbal conversation is usually held between the employer and the employee that broke the law. If in a case of continuous negligent, the employee keeps up with the bad behavior this is the time when the employer has to realize that things have got beyond serious thus need a strict punishment and warning. Right at this point, a letter of reprimand is written to the bad employee.
Whenever you enroll yourself to commitment, be it a workplace or an academic institute you are entitled to certain expectations. Fulfilling these expectations become a responsibility and hurting them is considered violation and disappointment. If you carry on disappointing the authorities, you are likely to face consequences of this which, a letter of reprimand is.
This letter starts with the declaration that you have disappointed in performing the functions of your duty appropriately and failed to manage your responsibility in the way required. The exact failure or violation is written down to make sure to the employee that the authorities do know and do care. The consequences of the actions of the employee are discussed depending on the severity. The more severe the action was, the stricter the punishment is likely to be. In the last, a warning notice is given to make worker beware for the next time of exercising capricious behavior for it shall be accountable.
Here are few sample templates for reprimand letters.